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Software Vault: The Diamond Collection
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The Diamond Collection (Software Vault)(Digital Impact).ISO
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SETUP.DOC
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1994-12-21
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*******
The following documentation can be displayed at any time by using
option 14 on the main menu
*******
The Funds Tracking System is designed to keep track of your mutual
funds and show you the "From Inception Value" and the "Year To Date
Value" of your funds.
The system has 15 options.
1. Display on the screen a sorted directory list of DATA files.
2. Display on the screen a list of REPORT files.
3. Print a sorted directory list of DATA files.
4. Print a directory list of REPORT files.
5. Create a new DATA file continuing all the information about
your mutual funds.
6. Modify an existing DATA file.
7. Delete an existing DATA or REPORT file.
8. Create a value REPORT file from an existing DATA file.
9. Display an existing Value REPORT on the screen.
10. Print an existing value REPORT.
11. Download an existing value REPORT file to a diskette.
12. Display an existing DATA file on the screen.
13. Copy an existing DATA file to be a new DATA file.
14. Display this system documentation on the screen.
15. Print an existing DATA file.
The DATA file name can be any P/C valid name of from 1 through 8
characters in length. The DATA file name extension must be 3 characters
in length. Usually the extension will be .DAT, but you can use any
P/C valid 3 characters, except for .RPT and .$$$.
The RPT file name can be any P/C valid name of from 1 through 8
characters in length. The RPT file name extension is set by the system
to always be .RPT and you cannot change it. Usually you will name the
RPT file using the same name as the DATA file so that you can easily
find the report that matches the data.
The data kept track of for each fund is:
1. The fund name.
2. The purchased date, number of shares, and price.
3. The beginning of a year date, number of shares, and price.
(This will not be an 01/01/???? date for funds bought this year)
4. Any current date and NAV price.
(NAV price is the closing price quoted in the newspapers)
5. Any additional purchases to an existing fund.
6. Any partial sells from an existing fund.
7. Reinvestments and dividends.
8. The ALL sold date and price.
(When you sell all shares in a fund)
The definition of the data fields is:
1. Fund name is any 23 characters of data. You must use this exact
name while entering any other information about this fund name.
It is a good idea to make this name the exact name of the fund or
an easy name that you will always remember.
2. Purchases
A. The purchase date is the date you originally purchased the
initial shares in a new fund.
B. The purchase shares is the number of shares you originally
purchased.
C. The purchased price is the original price you paid per share.
3. Beginning Of A Year
A. The beginning date is usually the 01/01/?? date for any year,
or it also can be the same date as a new purchase for the
current year.
B. The beginning shares is the prior years year ending number of
shares, including the year end distributions, or the shares
purchased for a new fund.
C. The beginning price is the share price after the ex post facto
date, or the price paid for a new fund.
4. Current
A. The current date is any date that you want your Value Report
to be "As Of".
B. The current NAV price is the share price for the as of date.
5. Additional Purchases
A. The additional purchase date is the date that you made
additional purchases for an existing fund.
B. The additional purchase shares is the number of shares that
you additionally purchased.
C. The additional purchase price is the per share price that you
paid for additionally purchased shares.
6. Partial Sells
A. The partial sell date is the date that you sold part of an
existing fund.
B. The partial sell shares is the number of shares that you sold.
C. The partial sell price is the per share price that you sold
the shares for.
7. Sold All
A. The sold all date is the date that you sold all of a fund.
B. The sold all price is the share price that you sold the fund
for. When you key in a "sold all" record the system will
automatically create a "current" record. Do not create "current"
records at any time in the future for "sold all" funds.
The fund information is kept track of in a DATA file. The data file
is originally built using option 5. The data file can be changed at
any time using option 6. The data file can be reviewed using option 12.
The DATA file can be copied to a new named file so that you can modify
either file for various reasons, but keep one file intact. When a given
fund DATA file is deemed to be what you want to report you can use
option 8 to create a new RPT file from the given DATA file. At this
point you may or may not get new errors. The errors must be reviewed
and then corrected using option 6.
A minimum fund file must consist of:
1. At least one purchase record, one beginning of the year record,
and one current price record, and they must all have the same
fund name. At any time you do not have all three records for any
fund you will get error messages when trying to use the DATA file.
A complete fund file should consist of:
1. Purchases showing what was originally purchased for each fund.
2. Reinvestments and dividends showing what was reinvested.
3. Additional purchases showing what additional purchases were
made for an existing fund.
4. Partial sells showing what shares were sold for a still existing
fund.
5. Beginning of the year showing the beginning values for an
existing fund.
6. Current showing the current price for an existing fund.
7. Sold showing the date a given fund was completely sold.
Purchases, additional purchases, and partial sells affect the original
purchase price, number of shares, and value on the Value Report. Additional
purchases and partial sells that are after a "beginning of" the date affect
the purchase price, number of shares, and value on the Value Report.
Reinvestments do not affect the purchased shares. Sold causes funds to
be marked on the Value Report as "SOLD" and to only be included in the
Sold line on the final totals of the report. Sold will create an Ending
current entry with the sold date and sold price. You cannot create an
ending current price record for a Sold fund, only the system can do this.
If you purchase new shares for a fund that you have SOLD all of the shares
then you will have to either use a slightly different name when repurchasing
shares or use option 6 to delete all of the original records for the SOLD
fund.
PF keys are the row of keys at the top or left side of the keyboard. The
PF keys are marked F1 through F12. You will see PF key notations at the
bottom of the screen on some screens. Only those keys listed at the bottom
of a screen are active at that time. As an example when in option 6 only
F2, 3, 4, 5, 6, and 7 are active. When the end of the DATA file is reached
F6, 8, 9, and 10 are active.